Purchase a Booth at NAFSA 2025
Booth sales for NAFSA 2025 are now open to members of NAFSA's Global Partnership Program. Sales open to the public on July 22. Please reach out to [email protected] to be added to our distribution list.
Review essential information about purchasing exhibit space at the NAFSA 2025 Annual Conference & Expo. Preview booth options, reserve exhibit space, submit payments, and learn about important deadlines for exhibitors in San Diego, California.
Expo Floor Plan
NAFSA 2025 will convene at the San Diego Convention Center in San Diego, California. We encourage all exhibitors to review the 2025 Expo Floor Plan to identify their preferences for exhibit booth placement before logging in to purchase a booth.
Expo Booth Pricing
All booth prices listed in United States Dollars (USD).
| Booth Category | Early Bird Rate (through August 31, 2024) | Regular Rate (After August 31, 2024) |
|---|---|---|
| 10’x10’ Premium Booth | $9,435.00 | $9,760.00 |
| 10’x10’ Corner Booth | $8,159.00 | $8,615.00 |
| 10’x10’ Aisle Booth | $6,715.00 | $7,160.00 |
Use NAFSA’s Exhibit Booth Price Calculator to receive an estimate for your booth purchase. Premium booths are marked with the letter “P” within the floor plan. Hanging signs require a minimum booth size of 20'x20' (400 sq. ft.) and are an additional rental cost.
Expo Sales Schedule
| Sales before September 30, 2024 | ||
|---|---|---|
| April 8 | Global Partner sales open | 50% payment due at signing* |
| July 22 | Sales open to public | 50% payment due at signing* |
| Sales after August 31, 2024 | ||
| September 1, 2024 | Booth price increase | 50% payment due at signing* |
| January 31, 2025 | Exhibitor tasks and full payment due | Contracts paid in full |
| Sales after January 31, 2025 | ||
| February 1 - March 15, 2025 | Full payment due at signing | 100% payment due at signing* |
| March 15, 2025 | Booth Sales Close | |
*Payment due at signing with credit card payment. Payable within 30 days if paying by check or wire transfer.
Methods of Payment
- Please contact Exhibitor Information for payment information.
Questions About Your Booth Purchase?
- Check out the Exhibitor FAQs (Coming soon) to assist with any questions about purchasing a booth
- For additional inquiries, or to talk to a NAFSA Exhibits team member, email exhibitor information
Cancellations and Refunds
Cancellation of exhibit booth space must be in writing and postmarked by the cancellation deadline of March 14, 2025. Deposits are nonrefundable, regardless of the date of cancellation. Cancellations are subject to a liquidated damages payment of 75% of the total exhibit booth rental because of the difficulty of determining and proving NAFSA’s actual losses. There will be no refunds for cancellations received after 5:00 p.m. on March 14, 2025 (Eastern Daylight Time). No shows shall be treated as cancellations. Upon cancellation (including no shows), NAFSA has the right to resell the space and retain all revenue collected.