All volunteer scheduling will be handled through the Shiftboard web page. Shiftboard also allows volunteers to do the following:

• View available shifts in event calendar
• Pick up shifts you want to work and manage your shifts based on your availability
• Receive confirmation of all of your shifts in a timely fashion
• View and print your calendar of scheduled shifts at any time
• Change and/or cancel shifts as needed prior to start of conference
• Communicate with volunteer managers and receive updates via e-mail regarding your shift details

Please check your Shiftboard calendar for your scheduled shifts and arrive on time. Prior to your first shift of the conference, you will need to check in at the Local Arrangements Team (LAT) office, located in the Walter E. Washington Convention Center, to receive your time sheet for the week and your volunteer identification.

Any "no-shows" or habitual tardiness could affect your registration rebate and your ability to volunteer at future conferences. If a scheduling conflict arises, please alert the Volunteer Coordinator at least 24 hours before the shift is scheduled to begin. There will also be a phone number available during conference.

Based on documented hours worked, volunteers may be reimbursed 50%-100% of the general conference registration fee paid. Reimbursements are processed 4-6 weeks after the conference and are paid in the same manner as your registration fees (i.e. credited to credit card, check cut back to institution, etc.)

Volunteers are the face of the NAFSA Annual Conference & Expo. As such, volunteers are expected to be punctual, respectful and helpful during your shifts. It is very beneficial to you to become knowledgeable on various aspects of the conference such as event locations, layout of convention center, general conference information, and program details.

Scheduling more than 200 volunteers for a seven day event requires a tremendous amount of planning and cooperation; NAFSA appreciates your willingness to help make this year’s conference a huge success, by honoring your shifts, showing up on time, and staying until the job is done!

How do I find out about volunteering at the annual conference?

The 2020 NAFSA Annual Conference & Expo needs many volunteers to assist with workshops, sessions, and other activities. For information regarding volunteering, contact [email protected].

Are registration discounts available to conference volunteers?

All conference volunteers must first register and pay conference registration fees. Based on documented hours worked, volunteers may be reimbursed 50–100 percent of the general conference registration fee paid. Reimbursements are made 4–6 weeks after the conclusion of the conference.

What are the benefits to being a volunteer?

Based on documented hours worked, volunteers may be reimbursed 50-100 percent of the general conference registration fee paid.

What are the requirements to be a volunteer?

You must be a conference attendee in order to serve as a conference volunteer.

What jobs will I perform as a volunteer?

Examples of shifts are as follows:

• Taking tickets and directing traffic at plenaries and special events
• Assisting with exhibitor check-in at registration
• Working registration area to hand out materials and tote bags
• Providing local information and conference directions at Conference Information and Hospitality Center
• Working as monitor for sessions, handing out and collecting session evaluations

Still have questions or concerns?

Please contact the Volunteer Coordinators at [email protected].