Conference Dates
Conference Location
Lancaster Marriott at Penn Square
25 S Queen St
Lancaster
,
PA
17603
The 2024 Region VIII Conference will take place in Lancaster, Pennsylvania. Learn, network, and engage with IE professionals dedicated to advancing the field of international education at the Region VIII Conference! Build lasting partnerships with peers and institutions from across the region and around the world.
Submissions Open
Submit Today!
Presenting at a regional is a fantastic way to share your expertise, collaborate, and connect with fellow international education professionals. We encourage all international educators to submit a proposal and foster the exchange of ideas within your knowledge community at a local level. NAFSA regional conferences will take place October through November 2024 at nine locations across North America.
Important Dates
- April 23rd - Call for Proposal Open
- June 12th - Expo Portal Open
- June 20th - Proposal Deadline - no extensions!
- July 23rd - Registration Opens
- Late August - Online Planner Goes Live!
Exhibitor and Sponsor Information
Interested in being an exhibitor at the 2024 conference? It's not too early to start planning!
| Exhibitor Booth | - One (1) individual full-conference registration
- One (1) 6' x 30' table with two chairs
- Visibility in communications with the conference attendees
- Complimentary parking
- Complimentary Wi-Fi
|
Shipments
Shipping information will be shared closer to the start of the conference.
Sponsorships
NAFSA Region VIII appreciates the support of our exhibitors and sponsors, who are vital to the region's success and instrumental in supporting our members and their institutions. In addition to exhibiting opportunities, this year's conference allows sponsors additional opportunities to gain visibility while supporting the region.
Planning Your Trip
Conference Registration Pricing
The prices below reflect the 2023 Conference fees. Please be patient as we work to update the fee schedule for 2024.
|
FULL CONFERENCE
Registration Type
|
Early Bird
|
Regular/Onsite |
|---|
| Member |
$410 |
$560 |
| Nonmember |
$550 |
$750 |
| Student Member; Retired Member; Life Member; RISE Fellows; Academy Trainees |
$290 |
$400 |
Request a Letter of Invitation - International Travelers
Closed - will open in July
All requests submitted by the October 1st will be screened, but not all requests will be approved. Please allow one week from your date of submission for delivery. If approved, an invitation letter on official letterhead will be issued to you as a PDF document, and will be e-mailed to the address you provided.
Please check with your local U.S. consulate to allow sufficient time for visa processing. Your request for a letter of invitation to attend a NAFSA regional conference does not guarantee that you will receive a visa.
Region VIII Conference Program Details
The Region VIII conference schedule
Preconference Workshops
The prices below reflect the 2023 Conference fees. Please be patient as we work to update the fee schedule for 2024.
F-1 Beginners
A must-have training for the new Designated School Official (DSO) to jump-start their career. The workshop offers new advisers a key foundation for understanding the compliance role of the DSO.
J-1 Intermediate
The J-1 Advising for Beginners workshop goes deeply into grey areas of J advising. This workshop is designed to help you think through the development of policies, procedures, and practices necessary to maintain a healthy J program for your institution.
| Workshops: Registration Type |
Early Bird |
Regular |
|---|
| Member |
$225 |
$280 |
| Nonmember |
$300 |
$375 |
|
Student, Retiree, RISE Fellow, Academy Trainee, or Life Member
|
$160 |
$200 |
NAFSA Policies
Code of Conduct
NAFSA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. NAFSA does not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience, including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. Participants violating these rules may be asked to leave the conference at the sole discretion of NAFSA’s management. If someone makes you or anyone else feel unsafe or unwelcome, or if you witness unacceptable behavior, please inform the Regional Conference Planner, who will inform NAFSA staff, so that we may resolve any concerns. If you or another event participant witnesses or is a party to imminent physical danger or distress, promptly alert the appropriate security, law enforcement, or emergency medical authorities. This Code applies to all NAFSA members and event attendees in all NAFSA meeting venues, including the regional conference, ancillary events and social gatherings, whether officially sponsored by NAFSA or not and whether held in-person or virtually.
Cancellation and Refund Policy
Conference registration and/or workshop registration may be canceled with full refund less a 10% processing fee, any time up until four (4) weeks prior, October 9, to the conference start date.
A 50% refund is available for conference registration and/or workshop registration provided written notification is received between four (4) weeks, October 9, and two (2) weeks prior, October 23, to the conference start date.
No refunds will be granted after October 23, 2023. In the case of emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the regional leadership team following the conference.
Health and Safety
NAFSA follows COVID-19 safety protocols as required by the Centers for Disease Control and Prevention, the World Health Organization, and local ordinances in the conference location, which currently do not require proof of vaccination or masking. Should the mandates change, NAFSA reserves the right to adjust conference attendance policies accordingly.
NAFSA strongly encourages COVID-19 vaccination and boosters, as vaccines are recommended as a proven way to prevent the threat of critical illness. Many attendees may still choose to wear masks indoors, and we ask that all attendees respect those who elect to do so. NAFSA recommends attendees self-test before leaving home for the conference. If you feel ill on-site, please remain in your hotel room and test to determine your health status.
NAFSA Privacy Policy
By registering for this event, you agree to the collection of contact and demographic information in accordance with NAFSA’s Privacy Policy. This includes any information unique to you that is available in the individual's NAFSA profile. NAFSA will share limited information (name, title, organization, state, and country) in the official attendee list. NAFSA may further share your contact information according to your selected “Communication Preferences” in your MyNAFSA and in accordance with NAFSA’s Privacy Policy.
Your data will be collected and utilized for NAFSA: Association of International Educators, organizer of this event, to allow your access to the event as well as its digital platform, CadmiumCD. Additionally, you agree to the sharing of your contact information with the trainers, coaches, and other program participants for the purpose of fulfilling the program for which you have registered. As a condition to participation, attendees consent to be recorded.
