2022 NAFSA Region XII Conference

The 2022 Region XII Conference will take place in Sacramento, California. Learn, network, and engage with IE professionals dedicated to advancing the field of international education at the Region XII Conference! Build lasting partnerships with peers and institutions from across the region and around the world.

Conference Registration

Early bird registration will close Friday, September 9 at 11:59 pm est. In these challenging times, the Region XII conference committee is working hard to keep costs low. We are pleased to announce our current "Rates With You in Mind" which represent a nearly 15% reduction in member costs from the last in-person conference in 2019!

Rate Type*	Early Bird (ends Fri. Sept 9)	Regular / Onsite
NAFSA Nonmember	$469	$599
NAFSA Member	$349	$449
Student Member; Retired Member; Life Member; RISE Fellows; Academy Trainees	$149	$199
NAFSA Nonmember - Single Day	$239	$309
NAFSA Member - Single Day	$179	$229
Student Member; Retired Member; Life Member; RISE Fellows; Academy Trainees – Single Day	$79	$109

Health and Safety

COVID-19 Vaccine Requirement for In-Person Attendees

NAFSA considers the safety of all those onsite at 2022 Regional Conferences as our top priority including our attendees, exhibitors, sponsors, and event staff. In an effort to host a safe and productive event, we pledge to follow all guidelines and requirements set by state and local authorities as well as Centers for Disease Control (CDC) and World Health Organization (WHO) guidelines.

NAFSA will require proof of full COVID-19 vaccination for all participants, including all conference registrants, exhibitors, NAFSA staff, vendor partners, and guests. If you have received all recommended doses of a COVID-19 vaccine as authorized or approved by the U.S. Food and Drug Administration (FDA) or listed for emergency use by the World Health Organization (WHO), then you are considered to be fully vaccinated.

Check acceptable COVID-19 vaccines and vaccine proof here. All doses of authorized and approved vaccines must be completed two weeks prior to your arrival at the event. Attendees will receive communication and further instruction on how to easily submit their vaccination credentials in their registration confirmation email, and can also submit vaccination credentials here:

Individual Accountability

NAFSA has preventive measures in place to reduce the spread of COVID-19. NAFSA cannot, however, guarantee that attendees will properly social-distance and that its attendees will not become infected with COVID-19. Attendees agree to COVID-19 specific terms & conditions of attendance as part of the registration process.

If you have tested positive for COVID-19, are waiting for COVID-19 test results, have COVID-19 symptoms, or have had close contact with a person who has tested positive for or who has symptoms of COVID-19, please stay home. Be sure to practice everyday preventive actions, including but not limited to social distancing, washing hands often, and monitoring your health daily.

On-Site Safety

On-site safety practices include:

• Masks are required for all attendees at the conference except for when actively eating or drinking. Participants are responsible for providing their own masks.
• Reminders to socially distance when appropriate, wash your hands often, cover your cough, or sneeze and stay away if you are sick.
• Prior to arriving, we encourage each attendee to do the following:
  • Be sure to register and upload your proof of vaccination PRIOR to arriving onsite to reduce congestion and forming of lines in the registration area.
  • Monitor your daily health and self-assessment prior to traveling.
• Event Management has the right to remove or exclude anyone from the event if they do not follow our Health & Safety policies or do not follow Health & Safety instructions set forth by the Event or venue staff.

Public health guidance on preventing the transmission of COVID-19 continues to evolve, and NAFSA will base its on-site protocol on the latest guidance from the CDC in addition to local regulations.

Hotel Information

Hyatt Regency Sacramento
1209 L street
Sacramento, CA 95814

The special per night conference rate at the beautiful Hyatt Regency is just $199! Free WiFi is included in your guest room and hotel lobby areas. Attendees must use the hotel registration portal to obtain the $199 NAFSA room rate. 

This rate is guaranteed through Monday, September 19. After September 19, rooms will be subject to hotel availability, and may or may not be available at the conference room rate. 

Program and Schedule

The Region XII Conference schedule is now available! Through the Online Planner you can view the time, room, presenters, descriptions, and learning objectives of the sessions. You can also star the events you're interested in and create your own conference agenda, to view on the mobile webpage at the conference! There is also information on Sponsors, Exhibitors, and more!

Preconference Workshops

We are proud to offer several pre-conference workshops. This is your chance to take a NAFSA Core Educational Program (CEP) workshop for a fraction of the cost at the NAFSA annual conference! We are also excited to offer one homegrown workshop in addition to the NAFSA CEPs.

Monday, October 10

• F-1 Student Advising for Beginners (8 hours)
• J-1 Student Advising for Beginners (8 hours)

Tuesday, October 11

• F-1 Student Advising: Intermediate (8 hours)
• Immigration 101: An In-Depth Exploration of the U.S. Immigration System (4 hours)

Rate Type*	Early Bird (ends Fri. Sept 9)	Regular / Onsite
NAFSA Nonmember – 8 hour	$385	$460
NAFSA Member – 8 hour	$250	$325
NAFSA Nonmember – 4 hour	$290	$340
NAFSA Member – 4 hour	$190	$240

_{*A minimum of 10 registrants is required to run each pre-conference workshop.}
 

Exhibitor and Sponsor Information

Sales are open for expo hall booths as well as a variety of sponsorship opportunities! Options start as low as $300 and some opportunities include:

• Addressing the entire conference or individual sessions
• Branding our online conference planner
• Your logo on conference giveaways and more!

Please visit the sponsor portal for more information or email [email protected].  

Professional Development

We are once again offering our popular resume reviews and case study competition! Please indicate when registering if you are interested in participating in either of these events. A newcomer orientation will also be held on Wednesday, October 12, for first-time conference goers (registration required).

Preparation for the conference:

Pre-Conference Preparation Recording: If you missed our Pre-Conference Preparation session, you can view the recording here! Learn about the conference, what to expect on-site, how to prevent burnout, networking tips, and other conference ins-and-outs!

What is the case study competition?

International education case studies are intensive, hands-on exercises meant to engage graduate students and emerging scholar-practitioners with real-world dilemmas in our field. Participants will work in small teams to develop solutions to problems assigned in a realistic scenario. Teams will formally present their solutions before a panel of SIO and other leaders, and the winning team will be recognized at the closing brunch.

Participant eligibility:

• Must register for the full conference by October 2
• Professionals and emerging scholar-practitioners with 3 or fewer years of experience in the field
• Graduate students of any level (MA, PhD, etc. )
• Any domain of practice  education abroad, international student and scholar services, international enrollment management, and comprehensive internationalization

Special Events: (Let's Get Social!)

The Special Events subcommittee is pleased to provide the following social and networking opportunities. Some events have limited capacity so we encourage you to save your spot as soon as possible.

Date & Time*	Event Details	Cost
Tuesday, October 11 2:30-4:30 pm	Civic Engagement & Advocacy 101 In the current climate where civic engagement is more important than ever, learn directly from speakers who work with the California state government on how best to maximize your impact with local and national politicians and advocate for your community, campus and students.	$25
Tuesday, October 11 4:30-5:30 pm	Capitol Park Tour  This excursion will provide an opportunity to explore the historic Capitol Park grounds with your fellow NAFSAns.	FREE
Wednesday, October 12 5:00-6:00 pm	Opening Reception Join us as we welcome everyone back to the Region with light apps and a champagne toast!	Included in Registration**
Friday, October 14 11:00 am-12:30 pm	Closing Brunch Let’s close our Conference in style with Region XII news, awards, and a delicious brunch!	Included in Registration**
Friday, October 14 1:00-4:00 pm	Sacramento Food & Beverage Tour Explore the Sacramento culinary scene! We will be visiting three different restaurants and breweries within walking distance of the Hyatt. Participants are welcome to join and leave as it works best for their schedule.	FREE (participants will purchase their own food/beverage)

_{*Event times/details subject to change.}

_{**Opening reception and closing brunch are included for full-conference attendees. Single-day participants and guests are welcome for an additional fee.}

Get Involved

At this year’s conference we will be collecting physical donations for the International Rescue Committee (IRC) Sacramento office. The IRC provides opportunities for refugees, asylees, victims of human trafficking, survivors of torture, and other immigrants to thrive in America by offering programming and support ranging from a furnished home to English language classes to job skill training and legal services for immigration.

Items requested include Visa gift cards, gas cards, kitchenware, adult clothing, bedding and towels, cleaning supplies, personal care items, baby clothing and products, laptops, bicycles, and vacuum cleaners. Conference attendees can bring donations to the Registration Table.

If you have any questions, please contact Ashley Arvanites at [email protected]