Purchase A Booth

Annual Conference & ExpoNAFSA 2018 Registration

Exhibiting at NAFSA 2018

Learn essential information about purchasing exhibit space at the NAFSA Annual Conference & Expo. Preview booth options, reserve a booth, submit payment, and learn important deadlines for exhibiting at NAFSA 2018 in Philadelphia.

Floor Plan

Preview booth options and select the prime booth location with the NAFSA 2018 Interactive Floor Plan. Available spaces are shaded in grey. For special booth configuration and pricing information, please contact the exhibits sales team. Shaded areas marked with the letter “D” indicate columns within the Expo Hall.

Booth Pricing

Booth Category Early Bird (Before August 31, 2017) Regular (After September 1, 2017)
10’x10’ Premium Booth $8,695.00 $8,975.00
10’x10’ Corner Booth $7,195.00 $7,475.00
10’x10’ Aisle Booth $5,795.00 $5,975.00

Use NAFSA’s Exhibit Booth Price Calculator to receive an estimate for your booth purchase. Premium booths are marked with the letter “P” within the floor plan. Hanging signs require a minimum booth size of 20'x20' (400 sq ft.) and are an additional cost.

Sales Schedule

Sales before September 1, 2017
Mid April - Late May, 2017 Global Partner Tiered Sales opening** 50% payment due at signing*
July 1, 2017 Global Partner early cancellation deadline 50% payment due to avoid cancellation
July 17, 2017 Sales open to general public 50% payment due at signing*
Sales after September 1, 2017
September 1, 2017 NAFSA 2018 price increase 50% payment due at signing*
January 26, 2018 Full payment due Contracts paid in full
Sales after January 26, 2018
January 26, 2018 Full payment due at signing 100% payment due at signing*
March 5, 2018 Deadline for new rental inclusion in printed conference materials 100% payment due at signing*

** See the extended 2018 Sales Calculator for tiered Global Partner sales dates.
*Payment due at signing with credit card payment. Payable within 14 days if paying by check or wire transfer.

Benefits

Learn about the benefits of your booth purchase in the What's Included in My Booth Purchase resource.

Methods of Payment

  • NAFSA accepts payment by credit card, check, and wire transfer (international exhibitors only) for booth space contracts
  • Full Payment Required
    If paying by credit card, full payment due at time of rental. Payments by check or wire transfer must be submitted to NAFSA within 14 days of booking. Information on submitting payment can be found using the links below.  
 

Questions About Your Booth Purchase?

  • Check out the Exhibitor FAQs to assist with any questions about purchasing a booth
  • For additional inquiries, or to talk to a NAFSA Exhibits team member, email exhibits@nafsa.org
 

Cancellations and Refunds

Cancellation of exhibit booth space must be in writing and postmarked by the cancellation deadline of March 9, 2018. Deposits are nonrefundable, regardless of the date of cancellation. Cancellations are subject to a liquidated damages payment of 75% of the total exhibit booth rental because of the difficulty of determining and proving NAFSA’s actual losses. There will be no refunds for cancellations received after 5:00 p.m. on March 9, 2018 (Eastern Daylight Time). No shows shall be treated as cancellations. Upon cancellation (including no shows), NAFSA has the right to resell the space and retain all revenue collected.

Booth Management

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Frequently Asked Questions

Exhibitor FAQs